Contract
for Catering and Banquet Hall Facilities
Between:
The Pines Wedding and
Function Centre (“Pines”)
- and -
_______________________________
Date
The Pines
agrees to make its facilities located at 115 Fountain Street South in
Cambridge, Ontario (“Facility”) available to the Hosts on __________________
for their wedding reception (“Reception”).
It is
agreed that the Pines will not book any other events at the Facility on this
date; however, it is agreed that other items such as food tastings and showings
of the Facility may occur on ________________ provided that they occur before
the commencement of the Reception.
The Hosts
agree to provide payment in the amount of _______plus GST in order to book the
Facility and secure the date of ______________ (“Hall rental”). Once the Hall rental has been provided the Pines shall not book any
other functions at the Facility on ___________ The Hall rental is non-refundable. In the event that the Hosts cancel
within six months of the Reception date, a cancellation fee in the amount of
50% of the estimated value of this contract shall be payable to the Pines
unless the Pines is able to re-book the Facility on the same date with a
reasonably comparable event in which case there will be no cancellation fee in
addition to the non-refundable deposit.
Minimum
Guests
For
Saturday night bookings between the months of May to December, the Pines
require a minimum of 150 adult guests under the “all inclusive option”
(discussed below). The Hosts agree
that if the actual attendance is less than 150 adults, a surcharge of $50 for
each adult guest under the minimum of 150 will apply. Should the Facility be booked on a Friday night, the rental
rate and deposit amount is $800 plus GST as opposed to the previously mentioned
$1200 plus GST. For
Friday night booking you must have a min of 75 guests but you do not have to
have an all inclusive option. We do not permit cash bars on Friday or Saturdays.
The Hosts
shall guarantee the amount of guests that will attend by no later than 12:00
noon, two business days prior to the Reception. If the Hosts fail to provide this guarantee, the Pines shall
use the expected attendance figures as the guarantee and the Hosts will be
billed as per the guaranteed number or the based on the actual number of guests
in attendance, whichever is greater. Payment must be made 1 week prior to the event in the
way of certified chq/money order or cash. We do not accept credit card payments.
Invoicing
The Pines
shall send an invoice to the Hosts approx 1 1/2 to 2 weeks prior to the date of
the Reception for the food and bar portion of the service. The Hosts agree to pay this invoice in
full one week prior to the date of the Reception. If the Hosts fail to pay this invoice one week prior to the Reception,
the Pines shall notify the Hosts of their failure to provide payment. If payment has not been received within
two business days following this notification, the Pines may, in its sole
discretion, cancel the event and retain the Deposit and any applicable
cancellation fee.
A final
invoice, if necessary, will be generated within five business days after the
Reception. The Hosts agree to pay
this invoice promptly. All
payments shall be made by cash, certified cheque or money order. Credit card payments are not
accepted. The Pines may accept a
personal cheque at its sole discretion.
Fees
The
following fees apply in addition to the Deposit mentioned above and the All
Inclusive Package mentioned below: All prices plus tax (13%
food ) (15% on bar) and gratuity
(15%)
a) if
the Pines is required to cut the cake there will be a charge of $75;
b) if coffee is
required during cake, there will be a charge of $15 per carafe;
c) the Hosts
shall pay a SOCAN music tariff fee of $62.18; and,
d) the Pines may charge the Hosts a clean up/damage fee in the event that the Facility is not left in a condition satisfactory to the Pines. The Pines shall act reasonably in making this determination.
All
Inclusive Package
The Hosts
have elected the All Inclusive Package. This cost of this package is $110 per adult guest and includes all taxes
and gratuity (the cost before tax and gratuity is $84.61). The price per child (aged 19 or
younger) is $50 plus tax and gratuity for meal and hors d'ouevres and $20 plus
tax for kids meal to include celery and carrot sticks, chicken fingers and
fries and the Hosts selected dessert.
The All
Inclusive Package includes the following:
a) hors
d’oeuvres;
b) four course
dinner; ($42.80 value) and,
c) 4 hours of
open bar and unlimited wine house during dinner
Hors
d’oeuvres shall be served to guests upon their arrival. Dinner shall comprise of a soup (or
substitute and platter of beef), salad, main course (including potatoes and
vegetables), desert and coffee. The Hosts can elect to forego the soup or salad and substitute either
one for an extra platter of beef or chicken on each table during the main
course not to exceed a value of $42.80
The four
hours of bar service includes unlimited domestic beers, wine, mixed drinks, pop
and juice.
Should
the Hosts require additional bar time they may run a tab. The cost of running a tab is typically
$300 - $500 per hour.
Other
The Hosts shall be
responsible for paying any fees associated with their DJ and/or entertainment
and any decorating they wish to be done over and above the basic decorations
that are offered by the Pines.
Rental of facility includes all linens, existing decorations, china, glassware, wait and kitchen staff provided. set up of tables and clean up. Host must provide own centrepieces and candles for each table.
_____________________________________________Pines
(Jennifer Montague/Lynn St Clair)
______________________________________________Bride
______________________________________________Groom